Executive Administrative Assistant

Location: 77032 Area (Houston, TX)

Schedule: Monday-Friday | Onsite

Compensation: $30-$40/hour + Bonus Potential

A client of ours in the 77032 area is seeking an experienced Executive Administrative Assistant to support a senior leader in Oil & Gas. This is an excellent opportunity for a highly organized professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can confidently manage competing priorities.

Key Responsibilities

• Produce weekly reports and assist with analysis projects
• Manage executive calendars, travel arrangements, and expense reporting
• Coordinate industry conferences, trade shows, sponsorships, and corporate events
• Prepare meeting agendas, capture meeting notes, distribute action items, and track follow-ups
• Assist with contract preparation and administrative support for the sales team
• Create professional PowerPoint presentations for meetings and industry events
• Coordinate newsletters, marketing materials, and corporate communications
• Maintain organizational charts and collaborate with internal departments as needed
• Provide general administrative support for multiple business functions

Qualifications

• 8+ years of Executive Assistant or high-level administrative support experience preferred
• Experience supporting senior executives and managing confidential information
• Strong written and verbal communication skills with exceptional grammar and attention to detail
• Advanced PowerPoint skills required
• Proficiency with Microsoft Office, Outlook, Teams, and related business applications
• Ability to work independently in a less structured environment
• Strong organizational, multitasking, and problem-solving abilities
• Professional, positive personality with a collaborative approach

Preferred Background

• Experience supporting Sales, Marketing, or Executive Leadership teams
• Strong business writing and document editing skills
• English, Communications, or related degree preferred but not required
• Familiarity with AI productivity tools such as Microsoft Copilot is a plus

What We're Looking For

The ideal candidate is detail-oriented, resourceful, adaptable, and enjoys balancing multiple responsibilities. This team values professionalism, collaboration, and a positive attitude, making this a great fit for someone who enjoys building relationships while keeping operations running smoothly.

If you're an experienced Executive Assistant looking for your next opportunity, we'd love to hear from you. Apply today!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.